Recruitment Privacy Notice

Last updated: 15 February 2026

1. Who We Are & Our Commitment to Your Privacy

Fusion Integrated Solutions (“we”, “us”, or “our”) is the data controller responsible for the personal data you provide during the recruitment process. We are committed to protecting your privacy and handling your data in an ethical and transparent manner, in accordance with applicable data protection laws.

As a company operating in Qatar, our primary legal framework for data protection is Qatar Law No. 13 of 2016 on the Protection of Personal Data Privacy (the “PDPPL”). We also recognise the rights of individuals under other global regulations, such as the European Union’s General Data Protection Regulation (GDPR), if you are applying from that region.

Detail	Information
Data Controller	Fusion Integrated Solutions, 6th Floor, Amara Building, Ibn Mahmoud Street, Doha, Qatar
Company Registration No.	140534
Data Protection Contact	privacy@fis-qa.com
Recruitment Contact	careers@fis-qa.com

2. Personal Data We Collect

In line with the principle of data minimisation, we only collect personal data that is necessary for the recruitment process. Depending on the role and stage of the process, this may include:

Category	Examples
Identity & Contact Information	Full name, email address, telephone number, postal address
Professional Qualifications	CV/resume, cover letter, education history, professional certifications, work experience
Right-to-Work Information	Nationality, passport details, visa or work permit status (collected only where legally required by Qatar Labour Law)
Assessment Data	Interview notes, technical assessment results, references
Technical Data	IP address, browser type, and device information when you use our careers page (see our Cookie Policy)

Sensitive Personal Data: The PDPPL places special protections on sensitive data (e.g., health, religious beliefs, criminal records). We will never ask for such data unless it is strictly required for the role and permitted by law, in which case we will obtain your separate, explicit consent.

3. How & Why We Process Your Data (Lawful Basis)

Under the PDPPL, our processing of your personal data is primarily based on your explicit consent, which you provide when you submit your application. In certain situations, we may also process your data where it is necessary to achieve a “Lawful Purpose” as defined in the PDPPL.

Lawful Basis (under PDPPL)	When We Use It
Consent	This is our primary basis for collecting, reviewing, and storing your application data. You provide this consent when you agree to this notice and submit your application.
Necessary for a Contract	Processing data that is necessary to take steps at your request before entering into an employment contract (e.g., preparing an offer letter).
Compliance with a Legal Obligation	Processing data to comply with our legal duties under Qatar Labour Law, such as verifying your identity and right to work in Qatar.
Legitimate Interests of the Controller	In limited cases, such as for internal reporting or improving our recruitment process, where our interests do not override your fundamental rights to privacy.

4. Who We Share Your Data With & Cross-Border Transfers

Access to your personal data is strictly limited to authorised personnel within Fusion Integrated Solutions who are involved in the recruitment process. To facilitate our recruitment activities, we use global cloud productivity services, including Microsoft 365. As a result, your personal data is shared with and processed by Microsoft, which acts as a Data Processor on our behalf.

Cross-Border Data Transfers (Use of Microsoft 365)

The use of Microsoft 365 for processing your application means that your personal data will be transferred and stored on servers that may be located outside of Qatar. This constitutes a data transfer under Qatar Law No. 13 of 2016 (the PDPPL).

We are providing this notice to be fully transparent about this transfer and to obtain your explicit, informed consent for it, which is a requirement under the PDPPL. We have taken the following steps to ensure your data remains protected:

We have a legally binding Data Processing Addendum (DPA) with Microsoft, which includes their commitments to data privacy and security.
Microsoft contractually commits to robust data protection standards, including the use of Standard Contractual Clauses (SCCs) for transfers of data from regions like the European Union, which provides a strong framework for protecting data globally.

Your Consent is Required: By submitting an application, you will be asked to explicitly consent to this cross-border transfer of your personal data to Microsoft's global infrastructure for the purpose of processing your application. If you do not consent, we will be unable to process your application through our standard systems.

5. How Long We Keep Your Data

Scenario	Retention Period
Unsuccessful application	We retain your data for 6 months after the conclusion of the recruitment process, after which it is securely deleted. This allows us to manage our recruitment records and defend against potential legal claims.
Talent pool (with your explicit consent)	If you consent to join our talent pool, we retain your data for up to 12 months. We will contact you before this period expires to ask if you wish to renew your consent.
Successful application	Your recruitment data will be transferred to your employee file and retained in accordance with our Employee Privacy Notice and Qatar Labour Law.

6. Your Rights Under the PDPPL

You have several rights concerning your personal data under Qatar’s PDPPL. You can exercise any of these rights by using our Data Subject Request Form or by contacting our Data Protection Manager at privacy@fis-qa.com.

Right	Description
Right to Withdraw Consent	You can withdraw your consent to processing at any time.
Right of Access	You can request a copy of the personal data we hold about you.
Right to Rectification	You can ask us to correct any inaccurate or incomplete data.
Right to Erasure	You can request that we delete your personal data.
Right to Object	You can object to processing that you believe harms you or is based on inaccurate data.

For EU Applicants: If you are applying from the EU, you also have the Right to Restrict Processing and the Right to Data Portability under the GDPR. We will honour these rights upon request.

7. How We Protect Your Data

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction, in line with the PDPPL. These measures include data encryption, access controls, and regular security assessments.

8. How to Make a Complaint

We are committed to resolving any concerns you may have. Please contact our Data Protection Manager at privacy@fis-qa.com in the first instance.

If you are not satisfied with our response, you have the right to lodge a complaint with the competent authority in Qatar, the National Cyber Security Agency (NCSA).

9. Changes to This Notice

We may update this Privacy Notice from time to time. Any changes will be posted on this page with an updated revision date.